Configure Bizagi Studio for Digital Process Automation for automatic user provisioning with Microsoft Entra ID

This article describes the steps you need to perform in both Bizagi Studio for Digital Process Automation and Microsoft Entra ID to configure automatic user provisioning. When configured to do so, Microsoft Entra ID automatically provisions and deprovisions users and groups to Bizagi Studio for Digital Process Automation by using the Microsoft Entra provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.

Capabilities supported

Prerequisites

The scenario outlined in this article assumes that you already have the following:

• A Microsoft Entra tenant.
• One of the following roles: Application Administrator, Cloud Application Administrator, or Application Owner.
• Bizagi Studio for Digital Process Automation version 11.2.4.2X or later.

Plan your provisioning deployment

Follow these steps for planning:

1. Learn about how the provisioning service works.
2. Determine who's in scope for provisioning.
3. Determine what data to map between Microsoft Entra ID and Bizagi Studio for Digital Process Automation.

Configure to support provisioning with Microsoft Entra ID

To configure Bizagi Studio for Digital Process Automation to support provisioning with Microsoft Entra ID, follow these steps:

1. Sign in to your work portal as a user with Admin permissions.

2. Go to Admin > Security > OAuth 2 Applications.

   

3. Select Add.

4. For Grant Type, select Bearer token. For Allowed Scope, select API and USER SYNC. Then select Save.

   

5. Copy and save the Client Secret. In the Azure portal, for your Bizagi Studio for Digital Process Automation application, on the Provisioning tab, the client secret value is entered in the Secret Token field.

   

Add the application from the Microsoft Entra gallery

To start managing provisioning to Bizagi Studio for Digital Process Automation, add the app from the Microsoft Entra application gallery. If you have previously set up Bizagi Studio for Digital Process Automation for single sign-on, you can use the same application. When you're initially testing the integration, however, you should create a separate app. For more information, see Quickstart: Add an application to your Microsoft Entra tenant.

Define who is in scope for provisioning

The Microsoft Entra provisioning service allows you to scope who is provisioned based on assignment to the application, or based on attributes of the user or group. If you choose to scope who is provisioned to your app based on assignment, you can use the steps to assign users and groups to the application. If you choose to scope who is provisioned based solely on attributes of the user or group, you can use a scoping filter.

• Start small. Test with a small set of users and groups before rolling out to everyone. When scope for provisioning is set to assigned users and groups, you can control this by assigning one or two users or groups to the app. When scope is set to all users and groups, you can specify an attribute based scoping filter.

• If you need extra roles, you can update the application manifest to add new roles.

Configure automatic user provisioning

This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and groups. You're doing this in your test app, based on user and group assignments in Microsoft Entra ID.

Configure automatic user provisioning for Bizagi Studio for Digital Process Automation in Microsoft Entra ID

1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.

2. Browse to Entra ID > Enterprise apps.

   

3. In the applications list, select Bizagi Studio for Digital Process Automation.

4. Select the Provisioning tab.

   

5. Set + New configuration.

   

6. In the Tenant URL field, input your Bizagi Studio for Digital Process Automation Tenant URL and Secret Token. Select Test Connection to ensure Microsoft Entra ID can connect to Bizagi Studio for Digital Process Automation. If the connection fails, ensure your Bizagi Studio for Digital Process Automation account has the required admin permissions and try again.

   

   • Tenant URL: Enter the Bizagi SCIM endpoint, with the following structure: <Your_Bizagi_Project>/scim/v2/. For example: https://my-company.bizagi.com/scim/v2/.

   • Secret token: This value is retrieved from the step discussed earlier in this article.

7. Select Create to create your configuration.

8. Select Properties in the Overview page.

9. Select the pencil to edit the properties. Enable notification emails and provide an email to receive quarantine emails. Enable accidental deletions prevention. Select Apply to save the changes.

   

10. Select Attribute Mapping in the left panel and select users.

11. In the Attribute-Mapping section, review the user attributes that are synchronized from Microsoft Entra ID to Bizagi Studio for Digital Process Automation. The attributes selected as Matching properties are used to match the user accounts in Bizagi Studio for Digital Process Automation for update operations. If you change the matching target attribute, you must ensure that the Bizagi Studio for Digital Process Automation API supports filtering users based on that attribute. Select Save to commit any changes.

    Attribute	Type	Supported for filtering
    userName	String	✓
    active	Boolean
    emails[type eq "work"].value	String
    name.givenName	String
    name.familyName	String
    name.formatted	String
    phoneNumbers[type eq "mobile"].value	String

    Custom extension attributes can be added by navigating to Show advanced options > Edit attribute list for Bizagi. The custom extension attributes must be prefixed with urn:ietf:params:scim:schemas:extension:bizagi:2.0:UserProperties:. For example, if custom extension attribute is IdentificationNumber, the attribute must be added as urn:ietf:params:scim:schemas:extension:bizagi:2.0:UserProperties:IdentificationNumber. Select Save to commit any changes.

    

    More information on how to add custom attributes can be found in Customize Application Attributes.

1. To configure scoping filters, refer to the following instructions provided in the Scoping filter article.

2. Use on-demand provisioning to validate sync with a small number of users before deploying more broadly in your organization.

3. When you're ready to provision, select Start Provisioning from the Overview page.

For more information on how to read the Microsoft Entra provisioning logs, see Reporting on automatic user account provisioning.

Monitor your deployment

Once you configure provisioning, use the following resources to monitor your deployment:

1. Use the provisioning logs to determine which users are provisioned successfully or unsuccessfully
2. Check the progress bar to see the status of the provisioning cycle and how close it's to completion
3. If the provisioning configuration seems to be in an unhealthy state, the application goes into quarantine. Learn more about quarantine states the application provisioning quarantine status article.

Additional resources

• Managing user account provisioning for Enterprise Apps
• What is application access and single sign-on with Microsoft Entra ID?

Related content

• Learn how to review logs and get reports on provisioning activity