How to share a document in a Teams Meeting?

Question

How to share a document in a Teams Meeting?

Roger Wright 0

I have created a meeting and want to display a document to theirs. How?

Ryan-N 11,875 Reputation points Microsoft External Staff Moderator

2026-03-27T19:27:34.3033333+00:00

Hi @Roger Wright,

I hope everything is going well on your end.

I’m following up on the support thread we've been working through together. I wanted to check in and see if the information I shared in my previous answer helped resolve the issue you were experiencing.

If you're still experiencing any issues or have further questions, please feel free to reach out at any time. I’m always happy to help if you need anything else.

I want to ensure everything is functioning smoothly and that your experience remains seamless.

Thank you again for your collaboration throughout the troubleshooting process. I look forward to hearing from you soon.

Warm regards,
Roger Wright 0 Reputation points

2026-03-30T13:20:50.4066667+00:00

I had to cancel the meeting. It was impossible to share a document using the instructions. I clicked on Share, selected the document I wanterd to displsy to attendees, and got nothing whatsoever.
Ryan-N 11,875 Reputation points Microsoft External Staff Moderator

2026-03-31T18:37:52.57+00:00

Hi @Roger Wright,

Thank you for your response. I would like to provide you with the following information:

First, please check whether you are able to share documents in a Teams meeting when using Microsoft Teams on the web.

If you are able to share documents successfully in Teams on the web, please follow the steps below to troubleshoot the issue on the Microsoft Teams desktop app:

Step 1: Completely close Microsoft Teams.

Step 2: Press Windows + R, then enter the following path and press Enter:

%userprofile%\appdata\local\Packages\MSTeams_8wekyb3d8bbwe\LocalCache\Microsoft\MSTeams

Step 3: Delete all files in this folder, then reopen Microsoft Teams.

If the issue is still not resolved after performing the steps above, I recommend that you create a support ticket to contact Microsoft Technical Support directly for further investigation.

Note: The steps below require an account with Global Administrator permissions in the tenant. If you do not have admin rights, please contact your IT department for assistance.

Step 1: Go to admin.microsoft.com

Step 2: Select Help & Support

Step 3: Enter a ticket title, for example: Request support to check Microsoft Teams

Step 4: Select Contact Support

Step 5: Choose your preferred contact method

After the ticket is received and assigned to a support engineer, the agent will proactively contact you and assist with a more detailed investigation to determine whether any settings or permissions in the Windows profile are preventing document sharing in Teams meetings.

I hope this information is helpful.

If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

I look forward to continuing the conversation.

2 answers

Your answer

Ryan-N 11,875 Reputation points Microsoft External Staff Moderator

2026-03-27T19:27:34.3033333+00:00

Hi @Roger Wright,

I hope everything is going well on your end.

I’m following up on the support thread we've been working through together. I wanted to check in and see if the information I shared in my previous answer helped resolve the issue you were experiencing.

If you're still experiencing any issues or have further questions, please feel free to reach out at any time. I’m always happy to help if you need anything else.

I want to ensure everything is functioning smoothly and that your experience remains seamless.

Thank you again for your collaboration throughout the troubleshooting process. I look forward to hearing from you soon.

Warm regards,
Roger Wright 0 Reputation points

2026-03-30T13:20:50.4066667+00:00

I had to cancel the meeting. It was impossible to share a document using the instructions. I clicked on Share, selected the document I wanterd to displsy to attendees, and got nothing whatsoever.
Ryan-N 11,875 Reputation points Microsoft External Staff Moderator

2026-03-31T18:37:52.57+00:00

Hi @Roger Wright,

Thank you for your response. I would like to provide you with the following information:

First, please check whether you are able to share documents in a Teams meeting when using Microsoft Teams on the web.

If you are able to share documents successfully in Teams on the web, please follow the steps below to troubleshoot the issue on the Microsoft Teams desktop app:

Step 1: Completely close Microsoft Teams.

Step 2: Press Windows + R, then enter the following path and press Enter:

%userprofile%\appdata\local\Packages\MSTeams_8wekyb3d8bbwe\LocalCache\Microsoft\MSTeams

Step 3: Delete all files in this folder, then reopen Microsoft Teams.

If the issue is still not resolved after performing the steps above, I recommend that you create a support ticket to contact Microsoft Technical Support directly for further investigation.

Note: The steps below require an account with Global Administrator permissions in the tenant. If you do not have admin rights, please contact your IT department for assistance.

Step 1: Go to admin.microsoft.com

Step 2: Select Help & Support

Step 3: Enter a ticket title, for example: Request support to check Microsoft Teams

Step 4: Select Contact Support

Step 5: Choose your preferred contact method

After the ticket is received and assigned to a support engineer, the agent will proactively contact you and assist with a more detailed investigation to determine whether any settings or permissions in the Windows profile are preventing document sharing in Teams meetings.

I hope this information is helpful.

If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

I look forward to continuing the conversation.

Answer 1

Ryan-N 11,875 Microsoft External Staff Moderator

Hi @Roger Wright,

Welcome to the Microsoft Q&A forum.

I would like to provide you with the following information:

If you want to share documents during a Teams meeting, you can click Share and select the content you would like to share.

User's image

I hope this information is helpful.

If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

I look forward to continuing the conversation.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Roger Wright 0 Reputation points

2026-04-01T16:25:41.8233333+00:00

Thanks, Ryan. I am not the admin, and I'm not near my office today, but the steps you have described are exactly what I did with no result. I'll print this and provide it to our IT team tomorrow when I will attempt the meeting again. I'll let you know what happens. Byu the way, mt IT guy was able to share a document, but only if it was in OneDrive, and I have no idea how he got to it.
Ryan-N 11,875 Reputation points Microsoft External Staff Moderator

2026-04-01T16:49:30.18+00:00
Hi @Roger Wright,

Thank you for sharing the information. If you have any additional updates, please feel free to share them with me. I am always happy to assist you.

Additionally, you mentioned that an IT specialist is able to access a document, but you are not sure why they have access. This situation can occur in one of the following two cases:

Case 1: You previously granted access to the IT specialist

You can review the document’s access permissions by following these steps:

Go to onedrive.live.com

Select the file you want to check, then click the three dots > Share

Verify whether you have shared access with that IT specialist

Case 2: The IT specialist has an administrator (Admin) role in the tenant

Within the same tenant, administrators have permissions to configure, manage, and store data. As a result, administrators may be able to access users’ OneDrive accounts based on the administrative rights that have been granted.

If you have any other questions, please feel free to share them with me. I will continue to support you.
Roger Wright 0 Reputation points

2026-04-01T16:55:45.4833333+00:00

I'll let you know when I learn more, but the IT tech was able to share the document using my login, if that's a hint. More later, Thanks!

Answer 2

To display a document in a Microsoft Teams meeting, use the Share options in the meeting controls.

For a standard file (Word, PDF, PowerPoint, etc.):

Join or start the meeting.
On the meeting toolbar, select Share content.
Choose how to present:
- Desktop: Shows the entire screen so participants see anything opened, including the document.
- Window: Shares only the specific app window (for example, Word or your PDF viewer) with the document.
- PowerPoint: If sharing a PowerPoint file, select it under PowerPoint so participants can move through slides on their own if allowed.
When finished, select Stop presenting.

To show a physical document (paper, book, worksheet) using a camera:

Join or start the meeting in the Teams desktop app.
On the meeting toolbar, select Share / Share content.
Select Content from camera > Document.
Position a USB-connected document camera (or supported camera) above the document using the preview to align it. Teams will detect and focus on the document.
Select Share so everyone sees a clear, focused view of the document.

To share a whiteboard instead of a document:

In the meeting, select Share content.
Choose Whiteboard to open a collaborative canvas, or Content from camera > Whiteboard to show a physical whiteboard via your camera.
When done, select Stop presenting.

References:

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How to share a document in a Teams Meeting?

2 answers

Your answer